DOD deployment requirements are generally stricter than DOS medical clearance guidelines. Such clearances may only be issued to candidates whom the Office of Medical Services deems able to serve at the most isolated and restricted overseas posts. Submit internal consults or reach out to you for additional data, as needed. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. This exam is recommended but not mandatory. The following in-service employees, contractors and EFMs are required to update their medical clearance and can use the MCU form: The following employees, contractors and EFMs must under-go a complete physical and should complete either a DS 1843: Medical History and Examination Form Over 12 Years of Age or a DS-1622: Medical History and Examination for Children Age 11 and Younger . Medical clearance determination by Medical Services is based on its thorough review of each fellow's medical history and a physical examination, including an individual assessment of his/her specific medical needs and the medical capabilities of Foreign Service posts to meet those needs. EFMs, age 18 and over, must provide their own email address for privacy reasons. (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). Failure to have all family members medical clearance in order may delay your travel orders. Individuals assigned to an ESCAPE post has a medical clearance valid for one year. Or fax to 202-647-0292 (less preferred) This includes eligible family members who have reached age 21, or persons leaving the program through legal separation, divorce, or death. For information on how to schedule an appointment with the Exam Clinic, contact MEDASEC@state.gov or 202-663-1779. A medical clearance is valid until your scheduled home leave or end-of-tour whichever is sooner. . Are You Eligible to Apply for the Foreign Affairs IT Fellowship? Parts 160 and 164. Consult the Medical Capabilities database and alternatively consult with post directly. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. Jump to: Medical clearance process overview About the Health History Form The separation (or retirement) physical examination is for employees and eligible family members (EFMs) leaving the Foreign Service. Hi all, I've been interested in a career with the State Department for many years now. Providers are also encouraged to submit supporting medical reports, labs, and consults for each chronic condition. Include the Medical Records coversheet. After a Medical Clearance is issued, any required follow-up care for any medical condition is the patients responsibility. Via email in PDF format to MEDMR@state.gov (preferred) Foreign Service Officers and Limited Non-Career Appointees from any of the 5 Foreign Services Agencies must be able to serve at any post in the world for their first tour based on their pre-employment medical exam. The examinee, parent or guardian must sign and date page 2 of the DS-1843. Include the Medical Records coversheet. However, for some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. Start collecting this information early. Employees requesting a waiver should follow the instructions in Human Resources SOP A-04. The in-service clearance process is simplified by the use of a DS-3057: Medical Clearance Update (MCU) form. Examples of chronic conditions that must meet stricter DOD requirements to be deployed to an ESCAPE include but are not limited to; tighter control of seizures, asthma, headaches and mental health issues; injectable or refrigerated medications; cardiovascular risk factors and excessive weight (BMI >35). g. Separation (Class 9): Issued to employees and eligible family members following separation from States Medical Program. Worldwide Available (Class 1): Issued to applicants, employees and eligible family members who have no identifiable medical conditions that would limit assignment abroad. A missing signature will delay the medical clearance review process. Complete a DS-3057: Medical Clearance Update (MCU) form. Do NOT submit your bids to MED Clearances. These reports should include not only the diagnosis and previous treatments, but also a summary report of what follow-up care you require. Brea Police Department 1 Civic Center Circle Plaza Level Brea, CA 92821 Main Line: 714-990-7625 Non-Emergency: 714-990-7911 Fax: 714-990-7950 Emergency: 911 While a candidate may effectively manage a chronic health condition or limitation within the United States or in specific areas outside of the U.S., the Office of Medical Services might well determine that the same individual is not eligible for a worldwide (Class One) medical clearance. Via email in a PDF format to MEDMR@state.gov (preferred) If the candidate is not employed within 5 years of the date of issuance, then the candidate must submit Form DS-3057, Medical Clearance Update, to revise his or her medical clearance. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. Who Should Use a Medical Clearance Update Form? Everyone is cleared to be in the United States. 1 Civic Center Circle. Global AIDS Coordinator and Global Health Diplomacy, Special Presidential Envoy for Hostage Affairs, Special Representative for Afghanistan Reconciliation, Special Representative for Syria Engagement, U.S. Security Coordinator for Israel and the Palestinian Authority, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Anti-Semitism, Office of the U.S. Special Coordinator for Tibetan Issues, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of Information Resource Management, Bureau of the Comptroller and Global Financial Services, Office of Emergencies in the Diplomatic and Consular Service, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, DS-1843 Medical History and Examination for Foreign Service, DS-6570: Pre-Deployment Physical Exam Acknowledgement Form, DS-6561: Pre-assignment for Overseas Duty for Non-Foreign Service Personnel, DS-1843: Medical History and Examination for Foreign Service, DS-6570: Pre-Deployment Physical Exam Self-Acknowledgement Form, Medical Clearance Guidance for Deploying to ESCAPE Posts, DS-1843 Medical History and Examination for Foreign Service or Individuals Age 12 or Older, DS-1622 Medical History and Examination for Foreign Service for Children Age 11 and Younger, DS-1843: Medical History and Examination for Foreign Service or Individuals Age 12 and Older, DS-1622: Medical History and Examination for Foreign Service for Children Age 11 and Younger. Please be sure that the name, DOB, and email address are all printed clearly. The list is not inclusive, but rather reflects the conditions that most commonly arise. Once employee obtains verification of ICASS medical program participation, submit the signed: 3308.5: Institutional Contractor ICASS Verification Form, The healthcare provider should review all yes answers on page 2 of the. A Post Specific (Class 2) Medical Clearance means you (or your EFM) have (or has) an on-going medical, mental health, or educational issue where the medical capabilities needed may not be available at every post in the world. Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington D.C. 7. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. For some individuals with on-going medical, mental health or educational issues adequate medical resources may not be available in all countries. If you are going on TDY, indicate if you are CONUS-based, any possible ESCAPE posts you may travel to, and estimated duration of your TDY. This investigation provides the information necessary to determine a candidates suitability for appointment to the Foreign Service and for a Top Secret security clearance. Please return to Start Here to click on the steps to a medical clearance that best fits your status and overseas assignment. You can begin up to one year prior to departure from your current post. The name of the examinee (employee, contractor, LES or EFM) and DOB must appear at the top of each page 2, 3, & 4. DOD Contractors must include a 3308: DOD ICASS Verification Form. During peak seasons MED Medical Records may take 10 business days to upload and index medical documents. The point of contact in MED is the Director of Medical Clearances, who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. and Foreign Commercial Service/Foreign Agricultural Service/Animal and Plant Health Inspection Service/USAGM), (Applies to all U.S. Government Employees and Eligible Family Members Participating in the Department of State Medical Program). Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. Pre-Employment or Pre-Assignment Medical Clearance Process for ESCAPE Posts. The name of the examinee (employee, contractor, LES or EFM) and DOB must also appear at the top of each page 2, 3, and 4. Class 8 clearances will also be issued to an employee or eligible family member who is in pending status (Class 7) and who has not completed the evaluation within the allotted 90 days. See Post Specific (Class 2) Clearance for details, Afghanistan, Erbil, Iraq, Libya, Peshawar, Somalia, Syria, and Yemen. Often children are under one parents orders for their current assignment and need to be switched to the other parent for an onward assignment. A DS-3057: Medical Clearance Update (MCU) is the preferred method of renewing a medical clearance. Confidential Medical Information. Persons who are not an ESCAPE post at the time of their medical clearance renewal must complete the below documents: Employees and their EFMs of one of the 5 Foreign Service Agencies: Employees, LE Staff, Contractors, and EFMs who are non-Foreign Service Personnel: Submit all medical documentation to Medical Records. The medical clearance process is designed to identify medical, mental health, or educational issues before departing for an overseas assignment. Given the representational nature of employment in the Foreign Service, employees must observe proper standards at all times. You may begin submitting documents up to one year prior to departing your current post or domestic assignment. The Office of Medical Clearances is responsible for ensuring the U.S. government personnel receive adequate medical evaluation and clearance prior to their assignments abroad. Allergies must also be reviewed. List your prescription medications, hospitalizations, and medical conditions since your last clearance. For additional questions, contact pre-serviceunit@peacecorps.gov or 202-692-1504. Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. Getting reports from specialists, hospitals, therapist and schools is time consuming. The following information is designed to assist as you navigate the MED Post Approval process for those with a Post Specific clearance. Tips for Your In-Service Medical Clearance Update. This brief, two-page document requires does not require a physical exam. While not required for Iraq, these are advised for possible travel to other ESCAPE posts. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. Follow these fast steps to edit the PDF DS-3057 Medical Clearance Update online for free: Register and log in to your account. The following employees, contractors and EFMs should not use a MCU: New employees (including newly hired EFMs), those switching agencies, any person not currently assigned to or has a valid TDY clearance for an ESCAPE post, separating from the Foreign Service, and new REA/WAEs. Individuals assigned to any of these ESCAPE posts, including TDY travel of 30 or more consecutive days, must meet more rigid standards and undergo further medical vetting than addressed in this document. Medical Clearance related medical expenses can be reimbursed by receiving a DS-3069 payment authorization form from your human resources and submitting your invoices and Explanation of Benefits to Medical Claims at MEDClaims@state.gov. Since youll be serving overseas as a Foreign Service Specialist after successfully completing the FAIT Fellowship program, youll need to be able to obtain and maintain a worldwide (Class One) medical clearance. Yes / No 2. You can determine you or your family members medical clearance status by: An official website of the United States Government, DS-6570: Pre-Deployment Physical Exam Acknowledgement Form, DS-1843: Medical History and Examination Form, DS 1843: Medical History and Examination Form, DS-6570: Pre-Deployment Physical Exam Self-Acknowledgement Form, DS 1843: Medical History and Examination Form Over 12 Years of Age, DS-1622: Medical History and Examination for Children Age 11 and Younger, Office of the U.S. Consult the Medical Capabilities database and alternatively consult with post directly. For example, if an individual needs to routinely see a neurologist or an English-speaking speech therapist or attend a school capable of supporting a dyslexic child there are posts he or she can be assigned to, but many other posts that do not have neurology, speech therapy and appropriate schools. Department of State / US Embassy Medical Professional Comments (attach additional sheets if needed) MED USE ONLY Recommend World Wide Available . Do. Candidates who hold dual citizenship, have had extensive travel, education, residence and/or employment overseas, or who have foreign contacts, a foreign-born spouse, immediate family members, or relatives who are not citizens of the United States, should be aware that the clearance process will take longer to complete. Clearly print the persons name on each page submitted to Medical Records. This is accessible to Department of State Employees only. The step-by-step process for completing a separation and/or becoming a REA/WAE is found by returning to Start Here and choosing Separation or REA/WAE. The medical examination performed at the time of separation from the Medical Program serves to identify medical conditions that may have developed during service abroad. All foreign reports must be in English or translated into English. How Long is an ESCAPE Post Clearance Valid? All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. . MED encourages you to have your exam at your future medical providers office to establish a medical relationship with a provider at your retirement home. Brea, CA 92821. If you have questions, please send us an email at FAITFellowship@twc.edu. Medical Clearance Questions. Ask questions! An FSO or Eligible Family Member (EFM) may start updating their medical clearance one year prior to departing from their current post or domestic assignment. Unsigned forms will not be accepted by Medical Records. MED requires copies of any lab, radiology reports and EKG tracing when indicated on the physical form. Examples include, but are not limited to, the need to spend time with otherwise healthy children; to assist their readjustment to new living circumstances; to complete an adoption; or to assist in the career or personal needs of a non-tandem spouse. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. A waiver request should be sent to an employees CDO, who will forward it to the Five/Eight Committee. Please check the signature area. Where a particular physical or mental health condition, or extraordinary stress, or similar circumstances are presented as the justification for a 6/8 waiver, MED or an outside medical professional must confirm the basis for the request. All personnel must update their medical clearance prior to departure for a new overseas assignment. Contacting your assignments officer in Human Resources for your agency. Additional countries can be submitted after the first have been reviewed. This exam is recommended but not mandatory. Post Specific (Class 2) Medical Clearance Process for ESCAPE Posts. Provide a valid phone number and e-mail address good for 90 days when you submit the paperwork. Pertinent sections of the Department of State Human Resources SOP A-04 state: The Foreign Service Act of 1980, as amended, 22 U.S.C.3901 et seq., requires all Foreign Service employees to serve a substantial portion of their careers overseas and limits the number of years Foreign Service employees can spend in continuous domestic assignments. A description of the Peace Officer Selection Requirements Regulations can be found here. There are often no blood banks or limited medical supplies and medications available locally. The process for completing a Post Specific (Class 2) medical clearance varies based on the employees employment status and where you are going. Once employee obtains verification of ICASS medical program participation, submit the signed 3308 (for DOD) or 3308.5 (for Contractors) ICASS Verification Form along with the. Post Health Unit Option: If you would like the examination at post, please contact your Foreign Service Medical Provider (RMO or MP) for guidance. Conduct which clearly shows poor judgment and or lack of discretion which may reasonably affect an individual or the agencys ability to carry out its responsibilities or mission. The Departments Office of Medical Services determines whether a candidate is medically eligible for assignment to all Department of State posts worldwide. Review posts with the clinicians in Clearances. Or fax to 202-647-0292 (less preferred) The clearance process may take longer than 30 days if this additional information is not available to make a medical clearance decision. All required tests on page 4 of the DS-6561 or DS-1843 should be performed within the last 12 months. Youll be asked to submit fingerprints to the Departments Bureau of Diplomatic Security as the first step in the security clearance process. ESCAPE Post(s) of Assignment is REQUIRED. From one overseas assignment to another overseas assignment, From a domestic assignment to a new overseas assignment, On TDY overseas for more than 30 consecutive days, Language or extended CONUS training for the assigned post after language training, Linked assignment for both current and linked assignment, Complete an MCU for each member of the family.For adults or children with a. Common Disqualifying Medical Conditions This list is provided to help you understand medical conditions that may be disqualifying for admission to the Coast Guard Academy. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, Ask Your Questions at a FAIT Fellowship Virtual Info Session, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. Individuals with no health issues should be notified after review that they have a Worldwide Available (Class 1) clearance. Other agency employees, contractors or their family members may begin one year prior to their overseas assignment or training. 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